HCPS FL Logo Business
Action Item
DATE: Tuesday, February 28, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors--Invitation to Bid #11152-MST Custodial Equipment (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for custodial equipment including vacuum cleaners, floor buffers, and carpet and upholstery cleaners.  Award of this contract shall be to the lowest responsive, responsible bidder, per line, as specified in the bid. This recommendation has been reviewed by the Custodial Operations Manager. 

The initial term of this contract shall be for a one-year period beginning March 25, 2012, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures year-to-date were $60,000 for 2011/2012, and $50,724 for 2010/2011.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.07
Hillsborough County Public Schools (Florida) * Mtg.#20120228_494 (Board Meeting) * Section A Item# 5.07