HCPS FL Logo Business
Action Item
DATE: Tuesday, March 27, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Renew the Existing Piggyback of City of Tampa Bid #11031711 for Suspension System Repairs Cooperative Between Tampa Spring Company and City of Tampa, Florida (Business Division)
EXECUTIVE SUMMARY
On May 17, 2011, the Board approved the piggyback of the City of Tampa agreement to purchase materials and repair services of suspension systems for trucks and buses.

The initial term of the contract was from April 15, 2011 through April 14, 2012, with two additional one-year renewal periods.  Tampa Spring has agreed to renew for the second year beginning April 15, 2012, with pricing and terms and conditions to remain unchanged.  The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
Fiscal year-to-date expenditures are $208,600.  General funds are available in the Transportation Department budget.  Through negotiations, the cost of services was reduced from $65 per hour to $60 per hour and the materials mark-up was reduced from 30 percent to 28 percent.  Based on fiscal year-to-date expenditures, Hillsborough County Public Schools saved an estimated $11,544.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.04
Hillsborough County Public Schools (Florida) * Mtg.#20120327_496 (Board Meeting) * Section A Item# 5.04