Action Item
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Business
Action Item |
| DATE: | Tuesday, March 20, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Highest Ranked Proposals Submitted: Insight Public Sector, Inc.; MCS of Tampa, Inc.; and RedCell Technologies, Inc.- Request for Proposal (RFP) #12013-DST Wireless Systems Added Attachments (Business Division) | |
| EXECUTIVE SUMMARY | |
| On February 2, 2012, the Procurement Department, in conjunction with the CCTV/LAN Department, issued an RFP for wireless systems. Currently, wireless access is available in the media centers, cafeterias, and the administration offices. The RFP included the hardware and cabling installation necessary to implement a wireless solution throughout the school, approximately 142 locations. Eighteen firms responded and a committee of district personnel from Customer Service and Support, Information Services, and the Planning and Construction Departments evaluated their proposals and recommend awarding to the highest ranked suppliers.
The Schools and Libraries Program of the Universal Service Fund (E-Rate) makes discounts available to eligible schools and libraries for telecommunication services, Internet access, and internal connections. The program is intended to ensure that schools and libraries have access to affordable telecommunications and information services. Discounts are provided based on the percentage of students eligible for the National School Lunch Program (NSLP). Costs to schools with a NSLP eligible student population, ranging from 75 to 100 percent, receive a 90 percent discount. Schools with a like population, ranging from 50 to 74 percent, receive an 80 percent discount. Executive Summary continues on attachment 1. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds for wireless systems will be available in the CCTV/LAN budget. The district will fund only 10 to 20 percent of the cost per school with the rest of the funding to be provided by E-rate. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 5.02R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20120320_520 (Special Called Board Meeting) * Section A Item# 5.02R | ||