Action Item
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Business
Action Item |
| DATE: | Tuesday, May 8, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #12022-DST Commodity Food Processing (USDA) (Business Division) | |
| EXECUTIVE SUMMARY | |
| The processing of raw commodity products is administered by the United States Department of Agriculture (USDA) and the Florida Department of Agriculture. The purpose of this bid is to establish the lowest fixed pricing for processing commodity products from USDA into a finished product for use in the National School Lunch Program (NSLP). Any vendor or manufacturer who wishes to process raw commodity products from USDA must go through a rigorous approval process at the state level. Only those vendors who have been through the process and approved by USDA can participate in this bid.
Award of this contract shall be to the lowest responsive, responsible bidder, per line, as specified in the bid. This recommendation has been reviewed by the General Manager, Student Nutrition Services. The initial term of this contract shall be for a one-year period beginning July 1, 2012, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures for purchases of commodity processed items are estimated and part of the Prime Vendor (RFP #11023-DST) contract awarded by the School Board on May 17, 2011. The estimated savings to the food budget by processing food from USDA is $3,156,433. | |
| EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. |
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| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Gwendolyn L. Luney, Assistant Superintendent | Gretchen Saunders | |
| Student Services and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 5.10 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20120508_501 (Board Meeting) * Section A Item# 5.10 | ||