HCPS FL Logo Business
Action Item
DATE: Tuesday, June 12, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Belfor Property Restoration - RFP #12027-MST Disaster Remediation Services (Business Division)
EXECUTIVE SUMMARY
The purpose of this RFP was to procure fixed prices for disaster remediation services, which include fire restoration; flood/water damage and drying services; storm and debris removal; and vandalism.

Three vendors responded to the solicitation and a committee of Maintenance and Safety and Risk Management personnel evaluated the proposals and recommended awarding to the highest ranked vendor.  The initial term of this contract will be for one year, with four one-year renewals. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Financing for disaster remediation services will be available as needed from the Emergency Fund allocated in the Facilities budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.29
Hillsborough County Public Schools (Florida) * Mtg.#20120612_503 (Board Meeting) * Section A Item# 5.29