HCPS FL Logo Business
Action Item
DATE: Tuesday, July 17, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Bid #12-033B, Laminating Film, Laminator Cabinets and Laminators, Between Acco Brands USA, LLC (GBC) and The School Board of Broward County, Florida, for the Purchase of Laminating Equipment and Film (Business Division)
EXECUTIVE SUMMARY
The district will be utilizing the agreement from Broward County Schools, Florida, to purchase laminating equipment and laminating film.  The district will be saving 22 percent overall, or approximately $20,000, during the first year of this piggyback contract.

Applicable Florida Department of Education (FLDOE) 6A-1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.

The term of this contract ends on October 31, 2016, and may be extended for five additional one-year periods, by mutual agreement.  The Superintendent is authorized to approve any extensions, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds will be available from the end user department budgets for the purchase of laminating film and equipment.  Expenditures were $105,701 for 2011/2012.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Ivan Viamontes, Senior Procurement Officer, Procurement Department
Jean Bowman   Gretchen Saunders
General Manager, Procurement Department
(813) 272-4327
  Chief Business Officer
(813) 272-4270
    A 5.19
Hillsborough County Public Schools (Florida) * Mtg.#20120717_509 (Board Meeting) * Section A Item# 5.19