Action Item
|
Business
Action Item |
| DATE: | Thursday, August 9, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Purchase of Annual Maintenance Fees from Synovia, Inc. – Request for Proposal (RFP) #10037-DST Global Positioning System (GPS-Districtwide) (Business Division) | |
| EXECUTIVE SUMMARY | |
| On July 20, 2010, the Board approved the purchase of districtwide global positioning systems (GPS) from Synovia, Inc. The initial term of the contract was for three years from July 21, 2010. The contract may be renewed by the Superintendent for two additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect.
Annual maintenance fees cover GPS software, comparative analysis, and time and attendance for 1,420 school buses and GPS software for 38 fleet vehicles. The total annual fee is $79,620 and is firm for a period of four years totaling $318,480. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds of $79,620 will be available annually in the Transportation Department budget. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| A 5.04 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20120809_511 (Board Meeting) * Section A Item# 5.04 | ||