Action Item
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Business
Action Item |
| DATE: | Tuesday, October 23, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback of Request for Proposal (RFP) No. S-877LR, Purchasing Card Services Between the School Board of Volusia County and Regions Bank (Business Division) | |
| EXECUTIVE SUMMARY | |
The existing agreement, approved by the Board on November 21, 2006, for Purchase Card Services, has proven to be an efficient means of acquiring and paying for certain products and services, while generating rebates to the district. On November 8, 2011, the Board approved the Amended Purchase Card Service Agreement which currently yields a rebate average of 1.55 percent based on our quarterly expenditures. The new agreement term shall be effective until June 30, 2013. The Florida Department of Education (DOE) Purchasing Rule 6A-1.012 allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: No) | |
| There are no additional fees associated with Purchasing Card Services. Our rebate for fiscal year 2011/2012 generated $549,735, an increase of $146,735 over the previous year. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Ivan Viamontes, Senior Procurement Officer, Procurement Department | |
| Jean Bowman | Gretchen Saunders | |
| General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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| A 5.09 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20121023_515 (Board Meeting) * Section A Item# 5.09 | ||