HCPS FL Logo Facilities
Action Item
DATE: Tuesday, December 11, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Appointment of Design Professional for Heating, Ventilating, and Air Conditioning (HVAC) Renovation and Canopy Replacement at Trapnell Elementary School
EXECUTIVE SUMMARY

A previously approved District Facilities Five Year Work Program provides for renovation of the heating, ventilating, and air conditioning (HVAC) system and replacement of exterior walkway canopies at Trapnell Elementary School. Staff has combined the requirements into a single project, and appointment of a design professional for the project is required.

Florida Statutes and School Board policy outline the process and requirements for selection of architects, engineers, and construction managers. Attachment A summarizes the process. The process provides for the identification of the most highly qualified firm by a Professional Services Selection Committee that includes representatives from several District divisions and the community. Attachment C identifies the specific committee members participating in the selection for Trapnell and the organization represented by each.

Nineteen firms responded to the solicitation included at Attachment B. Attachments D and E record the results of the Committee's evaluation of these firms at each phase of the process.

Staff has successfully concluded negotiations with the firm deemed most highly qualified by the Selection Committee to provide the required services. Based on the Selection Committee ranking and successful negotiations, staff recommends appointment of Holmes Hepner & Associates Architects, Inc. to provide design services for a fixed fee of $240,029.

STRATEGIC OBJECTIVES
• Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
The construction budget is $3,077,290, to be funded by District Capital Outlay:  Local Millage.
EVALUATION
SUBMITTED BY:  Rory Salimbene, General Manager of Construction
Rory Salimbene   Cathy L. Valdes
General Manager of Construction
(813) 272-4112
  Chief Facilities Officer
(813) 272-4004
    A 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20121211_519 (Board Meeting) * Section A Item# 6.05