Accept the Lowest and Best Bids Submitted by Calico Industries, Inc. and Happy Chef Uniforms - Invitation to Bid (ITB) #12190-DST Foodservice Supplies and Aprons (Business Division)

The Student Nutrition Services Department feeds over 250,000 meals each day to students and staff, making it the sixth largest food program in the country. This bid will provide fixed pricing for foodservice supplies, including cooking utensils, pans, hospitality items, and aprons. Award of the contract shall be to the overall lowest responsive and responsible bidder, by group, who is able to offer every product requested.  This recommendation has been reviewed by the General Manager of Student Nutrition Services.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract shall be for a one-year period beginning January 16, 2013, with one additional one-year renewal option.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications. 

Expenditures were $182,595 during fiscal year 2012, and $67,312 during fiscal year 2011.  The Student Nutrition Services Department will fund the purchase of foodservice supplies and aprons.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.