HCPS FL Logo Business
Action Item
DATE: Tuesday, February 19, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids from Various Vendors - Invitation to Bid (ITB) #12168-DST Athletic Uniforms, Equipment, and Related Supplies (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic uniforms, equipment, and related supplies including football, baseball, basketball, soccer, and track/field gear for the 2013/2014 school year.  Award of this contract shall be to the lowest bidder for each line item, as specified in the bid.  This recommendation has been reviewed by the Athletics Department Director.

In an effort to keep up with the latest trends and technology, this bid is solicited annually.  All prices offered are firm against any increase for one year from the effective date. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Current expenditures are $470,547 for 2012/2013 for athletic equipment and supplies; $297,000 for athletic uniforms.  Funds will be available in the General Fund for the purchase of athletic equipment, uniforms, and related supplies.  Annual disbursements are made based on individual school needs. 
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Wynne A. Tye, Assistant Superintendent   Gretchen Saunders
Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 5.09
Hillsborough County Public Schools (Florida) * Mtg.#20130219_554 (Board Meeting) * Section A Item# 5.09