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Action Item
DATE: Tuesday, February 19, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Renewal of the Highest Ranked Proposals Submitted: Insight Public Sector, Inc.; MCS of Tampa, Inc.; and RedCell Technologies, Inc. - Request for Proposal (RFP) #12013-DST Wireless Systems (Business Division)
EXECUTIVE SUMMARY
On March 20, 2012, the Board approved Insight Public Sector, Inc.; MCS of Tampa, Inc.; and RedCell Technologies, Inc., as the awarded suppliers for wireless systems.  The initial terms of the contracts were from July 1, 2012 to June 30, 2013, with four additional one-year periods.

The wireless systems include product, infrastructure, and installation and are covered by the Schools and Libraries Program of the Universal Service Fund (E-Rate).  Discounts under this program are based on the percentage of students eligible for the National School Lunch Program (NSLP).  Costs to schools with a NSLP-eligible student population, ranging from 75 to 100 percent, receive a 90 percent discount.  Schools with a like population, ranging from 50 to 74 percent, receive an 80 percent discount.

Executive Summary continued on attachment.
STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds for wireless systems will be available in the CCTV/LAN Department budget. The district will fund only 10 to 20 percent of the cost per school with the rest of the funding to be provided by E-rate.
EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600		   Chief Business Officer
(813) 272-4270
    A 5.11
Hillsborough County Public Schools (Florida) * Mtg.#20130219_554 (Board Meeting) * Section A Item# 5.11