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Action Item
DATE: Tuesday, April 23, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Alto Construction Company, Inc. – Invitation to Bid (ITB) #13008-MST Asphalt Paving Services (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for paving services on projects such as asphalt repair, grading, excavation, sealcoating, striping, and speed table installation.

Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager.  The initial term of this contract shall be for a one-year period beginning April 24, 2013, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $273,610 for 2012/2013, and $619,843 for 2011/2012.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20130423_560 (Board Meeting) * Section A Item# 6.14