Action Item
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Business
Action Item |
| DATE: | Tuesday, April 23, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Highest Ranking Proposal from United Data Technologies, Inc., - Request for Proposal (RFP) #12154-DST, Technology Partnership - Computer Hardware, Software, and Related Services (Business Division) Added Attachment #2 | |
| EXECUTIVE SUMMARY | |
On November 16, 2012, the Procurement Department, in conjunction with the Information and Technology Division, issued an RFP for qualified firms to provide computer hardware, software, and related services. An evaluation committee made up of teachers, parents, administrators, and technology personnel reviewed the proposals and heard presentations. The highest ranked vendor was United Data Technologies, which enables the district to continue with Hewlett Packard products, as well as the added-value dollars and charitable contributions. The initial term of the contract is for three years, starting April 24, 2013, with three two-year renewals. The Superintendent is authorized to approve the renewal, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Negotiated cost savings from last year's highest quantity items, desktops, laptops, and printers is over $375,000. Technology equipment is purchased throughout the district. Budgeted funds will be available in the Customer Service and Support Department budget, individual department budgets, grants, and internal accounts. Expenditures for the last 12 months were $7,860,275. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
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| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.16R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130423_560 (Board Meeting) * Section A Item# 6.16R | ||