Action Item
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Business
Action Item |
| DATE: | Tuesday, May 7, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13017-MST, Custodial Supplies and Chemicals (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Custodial Operations and Sites and Utilities Departments to establish fixed pricing for custodial chemicals and supplies, which include floor maintenance items, paper, and cleaning products.
Award of this contract shall be to the lowest responsive, responsible bidder per line item, as specified in the bid. The Procurement Department also compared bid items to the existing State of Florida Department of Management Services Agreement, #450-000-11-ACS, approved by the Board on November 8, 2011. We are awarding items identified as less expensive. The Custodial Operations Supervisor and the Sites and Utilities Department Manager have reviewed this recommendation. The initial term of this contract will be for one year, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures are $1,601,395 for 2012/2013, and $2,027,844 for 2011/2012. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.11 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130507_561 (Board Meeting) * Section A Item# 6.11 | ||