HCPS FL Logo Student Services and Federal Programs
Workshop Item
DATE: Tuesday, May 7, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
To Provide the School Board with Information Regarding the School District’s Grant Application Process (Student Services and Federal Programs Division)
EXECUTIVE SUMMARY
Prior to applying for state, federal, and private grants, the Grants and Research Operations (GRO) team brings key district stakeholders to the table to review the application requirements to determine whether each particular grant opportunity is compatible with the district’s vision, mission, and the Board’s Strategic Plan. 

GRO works closely with individuals within and outside the district, as appropriate, in order to facilitate the design of highly competitive state, federal, and private grant proposals. Internal partners in the grant application process include district content area staff, as well as the Office of Special Revenue and the Office of Assessment and Accountability.  In addition, the GRO team offers technical assistance to key personnel after the award of discretionary (competitive) and formula grant funds. This assistance may include, for example, review of grant objectives and budget setup upon receipt of grant awards, creation and submission of grant amendments, and assistance with communications to the funding agency.

STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  No)
Via the efforts of the district’s GRO team, it is estimated that state, federal, and private discretionary funds in the amount of $30,000,000 have been received by the district during the school year; these funds are included in the district’s divisional special revenue/federal programs budget.
EVALUATION
Each grant submitted by the district contains an appropriate evaluation design based upon requirements specific to each grant.  The district’s Office of Assessment and Accountability assists with the development of the evaluation design of discretionary grants, and solicits/contracts with external evaluators to fulfill evaluation requirements.
SUBMITTED BY:  Lisa Cobb, Assistant Director, Grants and Research Operations
    Gwendolyn L. Luney

  Assistant Superintendent, Student Services and Federal Programs
(813) 272-4879
    W 2
Hillsborough County Public Schools (Florida) * Mtg.#20130507_606 (Board Workshop) * Section W Item# 2