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Action Item
DATE: Tuesday, May 21, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal Submitted by Parlant Technology, Inc. / ParentLink - Request for Proposal (RFP) #13009-DST Parent Notification System (Business Division)
EXECUTIVE SUMMARY

On February 18, 2013, the Procurement Department, in conjunction with the Office of Communications, issued a Request for Proposal (RFP) to continue to provide a mass communication service for parents, faculty, and staff. This service allows for a secure and consistent avenue of two-way communication, which increases student achievement; produces measurable information regarding attendance, academic status, and student nutrition lunch balances.

The initial term of the contract is for three years beginning July 30, 2013, with two one-year renewals.  The Superintendent is authorized to approve the renewals, per the terms of the specifications.

Executive Summary continued on attachment.
STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of $211,038 for 2013/2014, $239,481 for 2014/2015, and $239,481 for 2015/2016, are available in the Office of Communications budget for the purchase of the required services. This agreement will reduce current fees from $1.63 per student to $1.08 for the first year and $1.23 for the next two years, based on 194,700 students, a savings of $262,083 throughout the three-year initial term.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean R. Bowman, General Manager, Procurement Department
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600		   Chief Business Officer
(813) 272-4270
    A 6.17
Hillsborough County Public Schools (Florida) * Mtg.#20130521_564 (Board Meeting) * Section A Item# 6.17