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Action Item
DATE: Tuesday, May 21, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal Submitted by Morrison & Associates, Inc. - Request For Proposal (RFP) #13021 Office of Supplier Diversity (OSD) Consultant Services (Business Division) Added Attachment
EXECUTIVE SUMMARY
On March 6, 2013, the Procurement Department, in conjunction with the Office of Supplier Diversity (OSD), issued a Request for Proposal for OSD consultant services.  This consultant provides OSD management support services to assist the OSD in its execution of the district’s Small Business Enterprise (SBE) Encouragement Program.  Some of the consultant's tasks include: assistance to achieve the OSD’s annual fiscal year goals and objectives; policy recommendations and analysis of SBE matters; database maintenance and support for the development and modification of software required for data collection and reports; coordination of workshop topics, presenters, and scheduling; and coordination of new and renewal of vendor applications and associated evaluations.

The SBE Program provides a means to measure the district's use of Tampa Bay area SBE vendors and enhances utilization, via the district's contractors, staff, and bidders of OSD-registered SBEs. 

Executive Summary continued on attachment.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $125,060 for 2012/2013, and $199,172 for 2011/2012. The estimated expenditure is $125,000 annually and is a reduction from the previous contract.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.18R
Hillsborough County Public Schools (Florida) * Mtg.#20130521_564 (Board Meeting) * Section A Item# 6.18R