Action Item
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Business
Action Item |
| DATE: | Tuesday, June 11, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13038-MST Painting Services (Business Division) | |
| EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for interior and exterior painting services throughout the district. In an attempt to provide additional bidding opportunities for vendors, award of this contract shall be to the lowest responsive, responsible bidder per maintenance area (Maintenance Central, Maintenance West, and Maintenance East), which resulted in award to three SBE vendors. This recommendation has been reviewed by the Facilities Maintenance Support Department Manager. The initial term of this contract shall be for a one-year period, beginning June 12, 2013, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures are $253,270 for 2012/2013, and $269,738 for 2011/2012. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.25 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130611_565 (Board Meeting) * Section A Item# 6.25 | ||