Action Item
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Business
Action Item |
| DATE: | Tuesday, June 11, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Highest Ranked Proposal Submitted by Edgenuity Inc. - Request For Proposal (RFP) #13004-DST Virtual Curriculum 6-12 (Business Division) | |
| EXECUTIVE SUMMARY | |
| On February 7, 2013, the Procurement Department, in conjunction with the Hillsborough Virtual Instructional Programs Department, issued an RFP for virtual curriculum for grades 6-12. The goal of this RFP was to select a virtual curriculum option in accordance with Florida Statute 1002.45(2), which requires the district to provide three options for all enrolled students to participate in part-time or full-time virtual instruction programs. Quality virtual instruction is made available to students using online and distance learning technology in the non-traditional classroom. In order to provide students with the option of participating in virtual instruction programs, the district may contract with the Florida Virtual School, establish a franchise of the Florida Virtual School, and contract with an approved provider.
Eight providers responded and a committee of parents, teachers, administrators, and technology staff evaluated their proposals and requested three firms to return for presentations. The committee recommended awarding to the top-ranked firm. The initial term of this contract shall be for one year, with four one-year renewals. The Superintendent is authorized to approve any agreement renewals, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenses are paid from full-time equivalent (FTE) generated by student completion and are estimated to be approximately $250,000 annually. Additionally budgeted for the first year is $30,000, for professional development and training. The new cost reflects a savings of $470,000 the first year and $500,000 annually after that, compared to our current cost of $750,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Wynne A. Tye, Assistant Superintendent | Gretchen Saunders | |
| Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
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| A 6.28 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130611_565 (Board Meeting) * Section A Item# 6.28 | ||