HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, July 16, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve One-Year Contract Renewal with Scantron for an Item Banking Platform, Formerly Proposal #4781-TS – Formative Assessment System (Information and Technology Division)
EXECUTIVE SUMMARY
On June 13, 2006, the Board approved the highest ranked firm, for RFP #4781-TS Formative Assessment System.  The purpose was to establish a partnership with a qualified firm, for five years, to develop a districtwide student assessment program.  The agreement allowed the contract to be renewed for two additional one-year periods.  The contract was renewed for the extended two-year period on July 27, 2011.

The original agreement includes the web-based assessment system consisting of Achievement Series, a web-based districtwide assessment solution that allows teachers to develop and administer online and paper-based tests, capture the results, and produce standards-based reports.  This system also supports the collection of assessment information at the district level.  Also included is ExamView, a module that allows import of ExamView items, and a dedicated Scantron project manager.  The ExamView module and project manager were added in the two-year extension.

This contract renewal provides for the continued use of the Scantron Item Banking Platform for the 2013-2014 school year, the ExamView module, and a dedicated project manager.  Previous contracts included scanner maintenance costs.  Beginning this year, the maintenance appears on a separate contract to allow maximum flexibility in hardware and software purchases.  Previous contracts included a cost for leased item banks from a third party vendor, Progress Testing.  These have also been separated from this contract renewal to allow maximum flexibility.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
The cost for the Assessment system renewal is $295,460.
EVALUATION
N/A
SUBMITTED BY:  Samuel Whitten, Assistant Director of Assessment and Accountability
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20130716_591 (Board Meeting) * Section A Item# 6.03