Information and Technology
Action Item |
DATE: | Tuesday, July 16, 2013 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Approve One-Year Contract Renewal with Scantron for an Item Banking Platform, Formerly Proposal #4781-TS – Formative Assessment System (Information and Technology Division) | |
EXECUTIVE SUMMARY | |
On June 13, 2006, the Board approved the highest ranked firm, for RFP #4781-TS Formative Assessment System. The purpose was to establish a partnership with a qualified firm, for five years, to develop a districtwide student assessment program. The agreement allowed the contract to be renewed for two additional one-year periods. The contract was renewed for the extended two-year period on July 27, 2011.
The original agreement includes the web-based assessment system consisting of Achievement Series, a web-based districtwide assessment solution that allows teachers to develop and administer online and paper-based tests, capture the results, and produce standards-based reports. This system also supports the collection of assessment information at the district level. Also included is ExamView, a module that allows import of ExamView items, and a dedicated Scantron project manager. The ExamView module and project manager were added in the two-year extension. This contract renewal provides for the continued use of the Scantron Item Banking Platform for the 2013-2014 school year, the ExamView module, and a dedicated project manager. Previous contracts included scanner maintenance costs. Beginning this year, the maintenance appears on a separate contract to allow maximum flexibility in hardware and software purchases. Previous contracts included a cost for leased item banks from a third party vendor, Progress Testing. These have also been separated from this contract renewal to allow maximum flexibility. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
The cost for the Assessment system renewal is $295,460. | |
EVALUATION | |
N/A | |
SUBMITTED BY: Samuel Whitten, Assistant Director of Assessment and Accountability |
David J. Steele, Ph.D. | Gretchen Saunders | |
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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A 6.03 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20130716_591 (Board Meeting) * Section A Item# 6.03 |