HCPS FL Logo Deputy Superintendent
Action Item
DATE: Tuesday, October 22, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Purchase of the Support and Licensing Renewal for FirstClass from Open Text, Inc. (Deputy Superintendent)
EXECUTIVE SUMMARY

FirstClass from Open Text, Inc. provides a full suite of services to enhance districtwide communication. These services include email, conferencing, calendars, workflow processes, professional development registration, alert notifications, web services, and much more. This enhanced enterprise maintenance and support services contract will provide unlimited district licensing for all FirstClass applications, including but not limited to:  Core System Service, E-mail/Collaboration Services, Archive Services, Synchronization Services, Application Services, and Unified Communication Services. 

Based upon the current licensing, maintenance, and support structure, this two-year renewal (October 29, 2013, through October 28, 2015) has no increase in cost to the district.

This support and licensing renewal from Open Text, Inc. is exempt from the solicitation process as information technology, per Florida Department of Education rule 6A-1.012(14).

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)

Funds of $125,000 will be available in the Communications Department budget for the first year. The second year commitment will be subject to the annual allocation of state funds via Florida Legislature.

EVALUATION

Evaluation occurs through bi-weekly discussions between the Open Text/FirstClass Division and the district Communications Department. 

SUBMITTED BY:  Jason Pepe, Manager of Internal Communications
Jeff Eakins   Gretchen Saunders
Deputy Superintendent
813-272-4101
  Chief Business Officer
(813) 272-4270
    A 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20131022_600 (Board Meeting) * Section A Item# 6.13