HCPS FL Logo Facilities
Action Item
DATE: Tuesday, November 5, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Renewal of the Existing Piggyback of Bid #11-0014-MR:  Bleacher, Park and Playground Equipment Between Apollo Sunguard and Manatee County School District for the Purchase and Installation of Sunshades
EXECUTIVE SUMMARY

On September 11, 2012, the Board approved the piggyback of the Manatee County School District's agreement with Apollo Sunguard for the purchase and installation of sunshades.  The initial term of the contract expired on August 23, 2013.  Manatee County School District (MCSD) has extended the contract through August 23, 2014.

Florida Department of Education (FLDOE) rule 6A-1.012 allows for purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.

The Manatee bid pricing (attached) includes an 8% discount off list prices for the sunshades.  Apollo Sunshade has offered Hillsborough County Public Schools (HCPS) an additional minimum 7% discount off list, for a total minimum discount of 15% (attached).  Apollo Sunshade has consistently provided excellent service while fulfilling previous requirements.

The Superintendent is authorized to approve extensions of the District's use of the agreement through the term of any renewals executed by MCSD.

STRATEGIC OBJECTIVES
• Demonstrate best financial practices • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  No)

Expenditures for sunshade purchases were $203,657.82 for FY 2012-2013.  Sunshades are typically funded by a combination of donated, school and District matching funds.

EVALUATION

Evaluation of each installation is accomplished jointly by the District's project coordinator and code inspector.

SUBMITTED BY: 
Rory Salimbene   Cathy L. Valdes
General Manager of Construction
(813) 272-4112
  Chief Facilities Officer
(813) 272-4004
    A 7.03
Hillsborough County Public Schools (Florida) * Mtg.#20131105_601 (Board Meeting) * Section A Item# 7.03