Action Item
|
Business
Action Item |
| DATE: | Tuesday, December 10, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Catalog Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13111-EST Trophies, Plaques, and Promotional/Novelty Items (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of various departments to establish fixed catalog discounts for trophies, plaques, promotional, and novelty items. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
The initial term of this agreement shall be for a one-year period beginning December 11, 2013, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This agreement may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $163,441 for 2012/2013, and $184,008 for 2011/2012. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Kenneth E. Gerhart, Senior Procurement Officer, Procurement Department | |
| Jean Bowman | Gretchen Saunders | |
| General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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| A 6.16 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20131210_604 (Board Meeting) * Section A Item# 6.16 | ||