HCPS FL Logo Student Services and Federal Programs
Action Item
DATE: Tuesday, December 10, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Competitive Grant Application Submissions Between January 1, 2014, and December 31, 2014, from the Grants and Research Operations Office; Accept all Grant Funds Generated Through Awarded Grant Applications During That Time Period (Student Services and Federal Programs Division)
EXECUTIVE SUMMARY
Board approval is requested to apply for all competitive grants that support district goals and initiatives, which are released during the specified time period.  As a result of the Board Workshop on May 7, 2013, regarding the district’s grant application process, the Grants and Research Operations Office utilizes the Board’s approved process for communication related to grant submissions. 

Each quarter, the Director of Grants and Research Operations updates the Board on grant submissions via the Friday Report.  Each update catalogs grants for which the district applied during that particular quarter in support of the Board’s Strategic Plan.  Additionally, the report identifies grants that could potentially be released during the subsequent six-month period (based upon the most current information available and past history), each of which will be analyzed to determine whether or not they will be pursued by the district.  Upon receipt of the quarterly update, Board members have the opportunity to ask clarifying questions or express concerns by contacting the Director of Grants and Research Operations. 

All grant applications are authored in collaboration with appropriate district staff and under the guidance of district administrators. 

STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  No)
Based on past performance, it is estimated that competitive grant funds, received by the district through the efforts of the Grants and Research Operations Office, will total over $30,000,000 during the school year; these funds are included in the district’s divisional special revenue/federal programs budget.
EVALUATION
Evaluations are performed for all funded grants on a yearly basis and are performed by external evaluators unless required otherwise by the grant funding authority.  The district’s Office of Assessment and Accountability provides oversight of this process and assumes the responsibility for providing external evaluators with required evaluation data.  Copies of all grant evaluations are provided to the Office of Assessment and Accountability and the Grants and Research Operations Office, in addition to the grant Project Directors.
SUBMITTED BY:  Lisa Cobb, Director, Grants and Research Operations
Gwendolyn L. Luney, Assistant Superintendent   Gretchen Saunders
Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 6.18
Hillsborough County Public Schools (Florida) * Mtg.#20131210_604 (Board Meeting) * Section A Item# 6.18