Action Item
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Information and Technology
Action Item |
| DATE: | Tuesday, December 10, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve Maintenance Services for IBM Hardware with the IBM Corporation (Information and Technology Division) | |
| EXECUTIVE SUMMARY | |
| This agenda item approves hardware maintenance support for IBM equipment. The district maintains post-warranty extended maintenance coverage for information technology equipment critical to the daily operations of the district. The on-site repair service for the equipment is 24 hours a day, 7 days a week.
To minimize cost, non-critical equipment is repaired on a time and material basis. Non-critical equipment includes test and development systems. The on-site repair service is normally next business day, Monday through Friday, 8 am to 5 pm. Attachment A includes the line item cost details for district supported equipment. The coverage period is from January 2014 through December 2014. In accordance with Florida Department of Education, Purchasing Policy 6A-1.012(14), a district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.0041(14), F.S., may make any acquisition through the competitive solicitation process or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board. |
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| STRATEGIC OBJECTIVES | |
| All Strategic Objectives | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Yearly expenditure varies slightly as equipment is added or deleted from our inventory. The expense for the coverage period is estimated at $240,000. Funds are included in the Information and Technology Division budget for this expense. The prior expenditures were $259,156 for 2013, $162,289 for 2012, and $240,694 for 2011. | |
| EVALUATION | |
| IBM hardware is reviewed annually to confirm that it provides the functionality required to meet the district goals and objectives in a cost- effective manner. | |
| SUBMITTED BY: Richard E. Laneau, Jr., Data Center Manager, Information Services | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.34 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20131210_604 (Board Meeting) * Section A Item# 6.34 | ||