HCPS FL Logo Business
Action Item
DATE: Tuesday, February 11, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13112-DST Athletic Uniforms, Equipment, and Related Supplies (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic uniforms, equipment, and supplies including football, baseball, basketball, soccer, and track/field gear for the 2014/2015 school year.  Award of this contract shall be to the lowest bidder for each line item, as specified in the bid.  This recommendation has been reviewed by the Athletics Department Director.

In an effort to keep up with the latest trends and technology, this bid is solicited annually.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $257,381 for athletic equipment and supplies and $200,528 for athletic uniforms for 2013/2014.  Previous year expenditures were $470,547 for athletic equipment and supplies and $297,000 for athletic uniforms for 2012/2013.  Funds will be available in the General Fund; annual disbursements are made based on individual school needs.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
George Gaffney, Assistant Superintendent   Gretchen Saunders
Instructional Support
(813) 273-7033
  Chief Business Officer
(813) 272-4270
    A 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20140211_625 (Board Meeting) * Section A Item# 6.08