Business
Action Item |
DATE: | Tuesday, March 18, 2014 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Accept the Lowest and Best Bid Submitted by Secure Waste Disposal, Inc. – Invitation to Bid (ITB) #13145-MST Biohazard Waste Removal Service (Business Division) | |
EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Safety and Risk Management Department to establish fixed pricing for services related to the pick-up and removal of biohazard waste, as needed throughout the district.
Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Safety and Risk Management Department Manager. The initial term of this contract shall be for a one-year period beginning March 19, 2014, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
Year-to-date expenditures are $40,833. Fiscal year expenditures were $64,204 for 2012/2013, and $67,993 for 2011/2012. A reduction in the monthly pick-up fee will result in a savings to the district of $21,373 from the previous year’s spend. | |
EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement Department |
Cathy L. Valdes | Gretchen Saunders | |
Deputy Superintendent (813) 272-4895 |
Chief Business Officer (813) 272-4270 |
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A 6.02 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20140318_629 (Board Meeting) * Section A Item# 6.02 |