HCPS FL Logo Business
Action Item
DATE: Tuesday, March 18, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Secure Waste Disposal, Inc. – Invitation to Bid (ITB) #13145-MST Biohazard Waste Removal Service (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Safety and Risk Management Department to establish fixed pricing for services related to the pick-up and removal of biohazard waste, as needed throughout the district.

Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid.  This recommendation has been reviewed by the Safety and Risk Management Department Manager. The initial term of this contract shall be for a one-year period beginning March 19, 2014, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $40,833. Fiscal year expenditures were $64,204 for 2012/2013, and $67,993 for 2011/2012.  A reduction in the monthly pick-up fee will result in a savings to the district of $21,373 from the previous year’s spend.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Deputy Superintendent
(813) 272-4895
  Chief Business Officer
(813) 272-4270
    A 6.02
Hillsborough County Public Schools (Florida) * Mtg.#20140318_629 (Board Meeting) * Section A Item# 6.02