HCPS FL Logo Business
Action Item
DATE: Tuesday, April 1, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by JSM Services, Inc. - Invitation to Bid (ITB) #14004-MST Aerification, Verti-cutting, and Topdressing of Athletic Fields (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for aerification, verti-cutting, and topdressing at 27 high school athletic fields throughout the district. These include football, baseball, softball, and practice fields.  Aerification, verti-cutting, and topdressing promote a healthy natural turf and help maintain durability against wear and tear.  These services will be provided as needed.

Award of this contract shall be to the overall lowest responsive, responsible bidder, per the bid document. This recommendation has been reviewed by the Sites and Utilities Department Manager. 

The initial term of this agreement shall be for a one-year period beginning April 6, 2014, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This agreement may be renewed by the Superintendent, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $32,040 for 2013/2014, and $55,689 for 2012/2013.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Deputy Superintendent
(813) 272-4895
  Chief Business Officer
(813) 272-4270
    A 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20140401_630 (Board Meeting) * Section A Item# 6.03