Action Item
|
Business
Action Item |
| DATE: | Tuesday, April 29, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors – Invitation to Bid (ITB) #14013-MST Compressors-HVAC and Refrigeration Remanufactured, Semi-Hermetic (Business Division) | |
| EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Heating Ventilation and Air Conditioning (HVAC) and Energy Management Department to establish fixed pricing for trade-in (exchange) and purchase of remanufactured semi-hermetic compressors for HVAC systems. Services include, but are not limited to, training of district personnel, technical assistance, pick up trade units upon delivery of the remanufactured units, as needed throughout the district. This recommendation has been reviewed by the HVAC and Energy Management Department Manager. The initial term of this contract shall be for a one-year period beginning April 30, 2014, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures are $119,942 for 2013/2014, and $116,559 for 2012/2013. A reduction in pricing will result in a savings to the district of $9,075 from the previous year’s spend. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| A 6.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20140429_631 (Board Meeting) * Section A Item# 6.17 | ||