HCPS FL Logo Business
Action Item
DATE: Tuesday, August 12, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors – Request for Proposal (RFP) #13134-EST Science and Health - Equipment and Related Supplies (Business Division)
EXECUTIVE SUMMARY
This bid was prepared to establish primary and secondary vendors to provide catalog pricing for a comprehensive selection of supplies and equipment in two general categories, healthcare and science.  School Health will be the primary vendor for healthcare (including school nurse, first aid, and healthcare related medical supplies and equipment) and VWR International LLC will be the primary vendor for science (including lab, science supplies and equipment, chemicals, and teaching tools).  

The initial term of this contract shall be for a one-year period, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures for science/health equipment and supplies were $997,962 for 2013/2014, and $1,085,261 for 2012/2013.   
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Kenneth Gerhart, Senior Procurement Officer, Procurement Department
Jean Bowman   Gretchen Saunders
General Manager, Procurement Department
(813) 272-4374
  Chief Business Officer
(813) 272-4270
    A 6.23
Hillsborough County Public Schools (Florida) * Mtg.#20140812_638 (Board Meeting) * Section A Item# 6.23