Action Item
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Information and Technology
Action Item |
| DATE: | Tuesday, May 13, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggyback of the State of Florida Agreement #250-000-09-1 Network Infrastructure - Equipment and Services for Annual Maintenance Services #250-WSCA-10-ACS for WSCA/NASPO PC Contracts 2009-2014 Computer Equipment, Peripherals, and Related Services Master Price Agreement Number B27164 for Annual Maintenance Services for Hewlett-Packard Hardware with the Hewlett-Packard Company (Information and Technology Division) | |
| EXECUTIVE SUMMARY | |
| This agenda item approves hardware maintenance support for Hewlett-Packard (HP) server equipment located within the district’s data center. The district maintains post-warranty extended maintenance coverage for information technology equipment critical to the daily operations of the district. The on-site repair service for the equipment is 24 hours a day, 7 days a week.
Attachment A includes the line item cost details for district supported equipment and is replaced with revised quote. The coverage period is from May 2014 through April 2015. This agenda item is revised in order to take advantage of a lower price quote that Hewlett-Packard provided through a different contract, which utilizes United Data Technologies, Inc. as a reseller. The new quote was received after the agenda item submission deadline. The savings is $5,162.26. In accordance with Florida Department of Education, Purchasing Policy 6A-1.012(14), a district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.0041(14), F.S., may make any acquisition through the competitive solicitation process or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board. This agreement may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| All Strategic Objectives | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Yearly expenditure varies slightly as equipment is added or deleted from our inventory. The expense for the coverage period is $105,529 $100,367.71. Funds are included in the Information and Technology Division budget for this expense. The prior expenditure was $154,484 for 2013. | |
| EVALUATION | |
| HP hardware is reviewed annually to confirm that it provides the functionality required to meet the district goals and objectives in a cost effective manner. | |
| SUBMITTED BY: Richard E. Laneau, Jr., Data Center Manager, Information Services | |
| Anna L. Brown, Ed.D | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.12R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20140513_632 (Board Meeting) * Section A Item# 6.12R | ||