HCPS FL Logo Business
Action Item
DATE: Tuesday, June 10, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Advanced Educational Products - Invitation to Bid (ITB) #14047-EST Paperback Books (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Advanced Academic Access Department to establish fixed pricing for a variety of paperback books.  To ensure student success and access to complex text, these plays and novels will be distributed to grades 6-12 English students, as we begin the transition to Florida Standards.  Award of this contract shall be to the overall lowest bidder, as specified in the bid. This recommendation has been reviewed by the General Director of Advanced Academic Access.

This is a one-time purchase.

STRATEGIC OBJECTIVES
• Challenge and support all students with an appropriate curriculum • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $117,386.40 have been allocated through the Department of Advanced Academic Access.  By issuing a formal solicitation for this purchase, the district will save $69,637 from the original quote.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Eric Bergholm, General Director, Advanced Academic Access Department
Jeffrey Eakins   Gretchen Saunders
Deputy Superintendent
(813) 272-4101
  Chief Business Officer
(813) 272-4270
    A 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20140610_634 (Board Meeting) * Section A Item# 6.07