HCPS FL Logo Business
Action Item
DATE: Tuesday, June 10, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Contract with Convergence Consulting Group (CCG) to Extend Online Performance Management System for Administrators and Develop Enterprise Planning Software (Deputy Superintendent)
EXECUTIVE SUMMARY
The district desires to move to a competency based evaluation model for principals to replace the current VAL-ED model. Competencies must be created, models built and the new evaluation forms created. Extract-Transform-Load activities must be modified to extract and load the new evaluation data into our data warehouse. Changes also must be made to our administrative selection tool and the profile report to capture the changes to the new performance documents. New processes must be designed to allow Area Leadership Directors the ability to perform the evaluations on-line. 

The second item is assistance to develop a system that will allow the district to analyze data for inclusion on district dashboards. The district owns the Cognos reporting software. Included with that package is a product called TM1. TM1 is an enterprise planning software system that analyzes data and allows the modeling of metrics to measure progress toward objectives and link them to actions. After this initial assistance, the district will have the capability to develop models for integrated scorecards and other strategic management capabilities that help monitor performance metrics and align resources with district objectives and initiatives.

STRATEGIC OBJECTIVES
• Align the performance management system with the district’s priorities • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funding for this item will come from two sources: 1) POWER3 (TIF - Teacher Incentive Fund 4) grant $197,947; 2) Miscellaneous Non-Recurring Indirect from Grants project 5043 for $274,480.
EVALUATION
BPI and CCG Project Managers will oversee these projects on a weekly basis.
SUBMITTED BY:  Dallas Cooper, General Manager, Business Process Improvement
Cathy L. Valdes   Gretchen Saunders
Deputy Superintendent
(813) 272-4895
  Chief Business Officer
(813) 272-4270
    A 6.47
Hillsborough County Public Schools (Florida) * Mtg.#20140610_634 (Board Meeting) * Section A Item# 6.47