Action Item
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Information and Technology
Action Item |
| DATE: | Tuesday, July 29, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve One-Year Contract Renewal with Scantron for an Item Banking Platform Under the Existing Achievement Series User Agreement (Information and Technology Division) | |
| EXECUTIVE SUMMARY | |
| On July 16, 2013, the Board approved the User Agreement for the access to the web-based assessment system consisting of Achievement Series, a web-based districtwide assessment solution that allows teachers to develop and administer online and paper-based tests, capture the results, and produce standard-based reports. This system also supports the collection of assessment information at the district level. Also included is ExamView, a module that allows importing of ExamView items, and a dedicated Scantron project manager. The ExamView module and project manager were added in the previous two-year extension. This renewal also adds two needed components. Included this year will be uploading CTE and AVID content standards used for test development, and a district portal for immediate access to all assessment data within the Achievement Series platform to directly update the district data warehouse/dashboard.
The User Agreement and the Order Form contract renewal provides for the continued use of the Scantron Global Scholar Item Banking Platform for the 2014-2015 school year, the ExamView module, and a dedicated project manager. Previous contracts included scanner maintenance costs. Beginning last year, the maintenance appears on a separate contract to allow maximum flexibility in hardware and software purchases. Prior to last year, contracts included a cost for leased item banks from a third party vendor, Progress Testing. These have also been separated from this contract renewal to allow maximum flexibility. |
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| STRATEGIC OBJECTIVES | |
| • Align the performance management system with the district’s priorities • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| The cost for this contract is $314,578. This includes the continued 2013 prices for Achievement Series at $295,460 including ExamView and includes the additional components; uploading CTE and AVID standards into Achievement Series at $17,380, and providing API and DIS portal functions at $1,738, for a total of $314,578. Funds are included in the Assessment and Accountability budget for this expense. | |
| EVALUATION | |
| N/A | |
| SUBMITTED BY: Samuel Whitten, Director, Assessment and Accountability | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.16 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20140729_637 (Board Meeting) * Section A Item# 6.16 | ||