HCPS FL Logo Business
Action Item
DATE: Tuesday, August 12, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Capacity Management and Acquisition of Natural Gas Supply Contract #405-215-14-1 Between Infinite Energy, Inc. and the State of Florida, Department of Management Services for the Purchase of Natural Gas (Business Division)
EXECUTIVE SUMMARY
Regulations passed in 1999 allowed Florida natural gas utilities to "unbundle" the supply and transportation services for commercial customers. By doing so, commercial customers are able to contract with a third-party supplier to provide their natural gas supply requirements. Hillsborough County Public Schools (HCPS) has been purchasing its needs from Infinite Energy, Inc., a wholesale provider.

By utilizing the State of Florida Department of Management Services agreement to purchase natural gas, our therm (unit of measure for heat energy) rate of $0.109 will drop to $0.08.

The initial term of this contract is for 2 years beginning July 1, 2014, and may be renewed for 3 additional years.  Applicable Florida Department of Education (FLDOE) 6A-1.012(6) and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $424,556 for 2013/2014, and $436,424 2012/2013.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Mina Kaeding, Senior Procurement Officer, Procurement Department
Chris Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.22
Hillsborough County Public Schools (Florida) * Mtg.#20140812_638 (Board Meeting) * Section A Item# 6.22