HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, September 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Renewal of the State of Florida Agreement #252-500-09-1 Mainframe and Other Software for IBM Passport Advantage Software with Midrange Support & Services, Inc. (Information and Technology Division)
EXECUTIVE SUMMARY
On July 26, 2011, the Board approved the piggy-back of the State of Florida agreement # 252-500-09-1 for mainframe and other software.  The district maintains maintenance coverage for information technology software critical to the daily operations of the district.  This agenda item provides IBM Passport Advantage software maintenance renewals to continue to support the operations of the district's data center systems.  Passport Advantage software is IBM's software license and maintenance offerings for distributed software.

To increase efficiency, all Passport Advantage eligible software maintenance renewals are prorated to align to this combined annual contract following their initial coverage period.  The renewals include IBM software required by Lawson payroll and financial systems, Student Information System, teacher and principal dashboards, and district reporting.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(5) and (10), As required by Section 1001.42(12)(j), F.S., the district school board shall receive and give consideration to the prices available to it under rules of the Department of Management Services, Division of Purchasing. District school boards may use prices established by the Division of Purchasing through its state purchasing agreement price schedule.

STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  Yes)
The total cost is $337,667.12 for fiscal year 2014-2015.  Funds are included in the Information and Technology Division budget for this expense.
EVALUATION
Information Services management and staff monitor software utilization to ensure the district efficiently utilizes software licenses and the software use aligns with the strategic objectives of the district.
SUBMITTED BY:  Richard E. Laneau, Jr., Executive Officer IT Compliance, Information and Technology
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.26
Hillsborough County Public Schools (Florida) * Mtg.#20140909_640 (Board Meeting followed by Public Hearing) * Section A Item# 6.26