HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, October 28, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Software License and Technical Support Agreement with Lighthouse Guidance Systems, Inc. (LGS) for the Schedulmii Software (Information and Technology Division)
EXECUTIVE SUMMARY
On August 13, 2013, the School Board approved a Memorandum of Agreement with LGS for their product, Guidmii, to satisfy the Florida statute requirement mandating that every student must complete a personalized college and career electronic educational plan.  Building on the Guidmii concept, LGS has now created student scheduling software system named Schedulmii that allows for the integration of a student’s Guidmii career plan into the scheduler to assist guidance counselors to prepare the student schedules for the next school year. 

This integration of Guidmii with Schedulmii reinforces the communication aspects of Guidmii between guidance counselors, students, and parents to help ensure that the student schedule reflects the student’s career plan as best possible.  LGS regularly consulted with district staff as they developed Schedulmii and as a result, in addition to the integration with Guidmii, Schedulmii has more functionality than Pinnacle, the district’s current scheduler.  The district is requesting approval of this agreement because GlobalScholar is discontinuing and not replacing the Pinnacle student scheduler product currently in use.  To ensure schedule continuity, success in preparing schedules, and an effective transition between the two products, the district will run both systems to produce student schedules for the 2015-2016 school year, with all schools switching to Schedulmii prior to the scheduling for the 2016-2017 school year.  The software agreement includes the Statement of Work for the Schedulmii implementation.

STRATEGIC OBJECTIVES
• Increase promotion rates at all grade levels and the percentage of high school graduates • Motivate students to become responsible learners • Challenge and support all students with an appropriate curriculum
FINANCIAL IMPACT (Budgeted:  Yes)
The license fee for the use, software upgrades, and technical support of the Schedulmii software is $241,792 annually as specified in the license agreement with a 5 percent discount in the first year.  Funds are included in the Information and Technology Division budget for this expense.
EVALUATION
Lighthouse Guidance Systems, Inc. provides Schedulmii software maintenance, support, and training as required.
SUBMITTED BY:  Daniel I. Schultz, General Manager, Information and Technology
Anna L. Brown, Ed. D.   Gretchen Saunders
Chief Information and Technology Office
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20141028_644 (Board Meeting) * Section A Item# 6.15