HCPS FL Logo Business
Action Item
DATE: Tuesday, October 28, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback Between Communications International, Inc. and the Hillsborough County Sheriff’s Office, Request for Proposal (RFP) #26-10 800 MHz Communications System (Business Division)
EXECUTIVE SUMMARY
If approved, the Security Department will be utilizing the Hillsborough County Sheriff’s contract to purchase receivers and mobile 800 MHz radios.  The district’s current equipment is more than ten years old and has been deemed obsolete, as parts are no longer available.  Replacing this equipment will ensure receipt of any future alarm notifications.

The initial term of the contract is from December 22, 2010, through December 21, 2015, and may be extended up to five additional one-year periods.  Applicable Florida Department of Education (FLDOE) 6A-1.012(6) and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $77,339 are available in the Facilities Division budget.  Expenditures were $112,114 for 2013/2014.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Chief John Newman, Manager Security Services, Security Services
Jeff Eakins   Gretchen Saunders
Deputy Superintendent
(813) 272-4101
  Chief Business Officer
(813) 272-4270
    A 6.19
Hillsborough County Public Schools (Florida) * Mtg.#20141028_644 (Board Meeting) * Section A Item# 6.19