HCPS FL Logo Business
Action Item
DATE: Tuesday, February 3, 2015
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Purchase of Venstar Thermostats and Related Parts from Baker Distributing Company, LLC (Sole-Source Provider) (Business Division)
EXECUTIVE SUMMARY
Baker Distributing Company, LLC is a local distributor for Venstar thermostats and parts.  The Air Conditioning and Energy Management Services Department purchases over 4,000 parts from Baker Distributing Company, LLC.  They are the only authorized distributor for the Venstar product line in Florida. 

In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements.  When a district school board believes that commodities or contractual services are available only from a single source, the district school board may negotiate on the best terms and conditions with the single-source vendor.

STRATEGIC OBJECTIVES
• Align financial resources to support the districts strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $78,000 for 2014/2015 and $115,950 for 2013/2014.
EVALUATION
Sole-source suppliers are reviewed annually for expenditures and possible new entries to the market.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20150203_683 (Board Meeting) * Section A Item# 6.04