Action Item
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Business
Action Item |
| DATE: | Tuesday, April 21, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #15001-DST Commodity Food Processing (Business Division) | |
| EXECUTIVE SUMMARY | |
| The processing of raw commodity products is administered by the United States Department of Agriculture (USDA) and the Florida Department of Agriculture. The purpose of this bid is to establish the lowest fixed pricing for the processing of commodity products, provided by the USDA, into a finished product for use in the National School Lunch Program. Only vendors who have been approved by the USDA and Florida Department of Agriculture are eligible to participate in this bid.
This contract shall be awarded based on the lowest cost per serving, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services. The term of this contract shall be for a one-year period beginning July 1, 2015. Due to changes in USDA requirements, it is necessary to solicit this bid annually. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the districts strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures for purchases of commodity processed items are estimated and part of the Prime Vendor (RFP #11023-DST) contract awarded by the School Board on May 17, 2011. The estimated savings to the food budget by processing food from the USDA is $4,250,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Larry Sykes, Ed.D. Assistant Superintendent | Gretchen Saunders | |
| Academic Support and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 6.16 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150421_688 (Board Meeting) * Section A Item# 6.16 | ||