Action Item
|
Information and Technology
Action Item |
| DATE: | Tuesday, June 9, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggy-Back of State of Florida Alternate Contract Source Number 43220000-WSCA-14-ACS with United Data Technologies, Inc. (UDT) for Cisco Equipment Maintenance (Information and Technology Division) | |
| EXECUTIVE SUMMARY | |
| On December 13, 2011, the Board approved a contract with UDT for Cisco equipment maintenance that expires on June 30, 2015. Maintenance service is needed to ensure schools have connectivity to the Internet, district online resources, and to support online testing and teaching aids. The district utilizes Cisco network equipment located in the district’s Data Center and the Instructional Services Center, as well as equipment located in schools and remote sites. The State of Florida leverages the Master Agreement between WSCA-NASPRO Cooperative Purchasing Organization and Cisco Systems, Inc. for data communications products and services, which includes Cisco equipment.
The district is eligible to utilize this contract for Cisco equipment maintenance and software upgrades. All vendors authorized by the state to participate as Cisco subcontractors were given an opportunity to provide a discount in addition to the 25 percent educational discount established as the minimum discount within the contract. UDT provided the highest additional discount of 11 percent, resulting in an overall 36 percent discount from the Cisco standard price. UDT is a district-registered Office of Supplier Diversity vendor. |
|
| STRATEGIC OBJECTIVES | |
| All Strategic Objectives | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds of approximately $250,000 will be available in the Information Services Department budget for the 2015/2016 fiscal year. Year-to-date expenses are $185,395 for 2014/2015 and $256,431 for 2013/2014. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Daniel I. Schultz, General Manager, Information and Technology | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
|
| A 6.15 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150609_693 (Board Meeting) * Section A Item# 6.15 | ||