Action Item
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Business
Action Item |
| DATE: | Tuesday, June 23, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bid Submitted by S & D Landscaping and Grounds Maintenance, Inc. - Invitation to Bid (ITB) #15092-MST Mowing Services: Zone 5 (Business Division) | |
| EXECUTIVE SUMMARY | |
On December 9, 2014, the Board approved ITB #14117-MST Mowing and Grounds Maintenance Service at 189 Hillsborough County Public Schools locations. The district was split into 13 geographically combined zones to improve efficiency and provide the best overall value. Each vendor was awarded one zone, as specified in the bid. Due to a vendor default, it was necessary to rebid the Zone 5 portion of the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager. To synchronize renewal periods with the existing bid, the initial term of this contract will be from July 1, 2015, through December 20, 2015, with five one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures in 2014/2015 (December 2014 - current) for Zone 5 are $45,560. This is the only historical expenditure available, as the zone was established in December 2014. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.14 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150623_694 (Board Meeting) * Section A Item# 6.14 | ||