Action Item
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Business
Action Item |
| DATE: | Tuesday, July 28, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest Responsive, Responsible Bids Submitted by Calico Industries of Florida LLC and The Happy Chef, Inc. - Invitation to Bid (ITB) #15074-DST Foodservice Supplies and Aprons (Business Division) | |
| EXECUTIVE SUMMARY | |
The Student Nutrition Services Department feeds over 235,000 meals each day to students and staff, making it the sixth largest food program in the country. This bid will provide fixed pricing for foodservice supplies, including cooking utensils, pans, hospitality items, and aprons. Award of the contract shall be to the overall lowest responsive and responsible bidder, by group, who is able to offer every product requested. This recommendation has been reviewed by the General Manager of Student Nutrition Services. A more detailed review of the specifications can be obtained by contacting the Procurement Department. The initial term of this contract shall be for a one-year period beginning July 29, 2015, with one additional one-year renewal option. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $140,781 during fiscal year 2014/2015, and $137,278 for 2013/2014. The Student Nutrition Services Department will fund the purchase of foodservice supplies and aprons, and anticipates spending approximately $300,000 for the initial term due to increased items required. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Tracye H. Brown, Assistant Superintendent | Gretchen Saunders | |
| Academic Support and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 6.13 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150728_697 (Board Meeting followed by Public Hearing) * Section A Item# 6.13 | ||