HCPS FL Logo Business
Action Item
DATE: Tuesday, July 28, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal from GCR Tire Center – Request for Proposal (RFP) #15045-DST Bus and Vehicle Tire Purchases and Related Services (Business Division)
EXECUTIVE SUMMARY

On April 24, 2015, the Procurement Department, in conjunction with the Transportation Department, issued an RFP to establish fixed pricing for the purchase of new tires and related services for school buses, trucks, cars, and other vehicles as needed throughout the district.  Services will include mount and dismount, tire repair, and roadside assistance.

Four firms responded and their proposals were evaluated by a committee of district personnel.  After review and discussion of the proposals, the committee recommended awarding to the top-ranked firm.

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures for 2014/2015 are $623,844 and $777,351 for 2013/2014.  A reduction in the pricing will result in a savings to the district of $74,409. 
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first consider the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20150728_697 (Board Meeting followed by Public Hearing) * Section A Item# 6.15