Action Item
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Information and Technology
Action Item |
| DATE: | Tuesday, August 11, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve CA Order Form Agreement with CA, Inc. for Software Licensing Renewal and Support (Information and Technology Division) | |
| EXECUTIVE SUMMARY | |
| On August 9, 2012 the Board approved a three-year software agreement with CA, Inc. for software licensing and support required to maintain operations of the district’s Student Information Systems and network management applications. This agenda item establishes a new three-year software license maintenance and support agreement in order to obtain the highest discount and maintain the software necessary to operate the district’s Student Information Systems and network management applications.
The attached CA Order Form details the software components and costs. This new agreement decreases the previous three-year cost by $256,785.61. Savings and cost avoidance were maximized by removing nonessential software, exchanging software components for better value bundles, and discontinuing maintenance on obsolete software. Direct negotiations provided additional software license capacity to meet increased demands for access to the Student Information Systems and associated applications during peak periods while reducing the overall cost. Acquiring software directly from CA, Inc. is in accordance with Florida Department of Education Purchasing Rule 6A-1.012(14). Information Technology, as defined in Section 282.0041(15), F.S., is exempt from the competitive solicitation process and acquisitions may be made by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district School Board. |
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| STRATEGIC OBJECTIVES | |
| All Strategic Objectives | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| The total cost for the new three-year agreement is $1,625,384.39. This is a reduction of $256,785.61 from the previous agreement. The cost will be expensed from the Information Services Department budget in three annual payments. The cost for this software has been negotiated at an annual decrease historically as follows: $2,035,026 in 2009, $1,882,170 in 2012, and $1,625,384.39 in 2015. | |
| EVALUATION | |
| IBM software is reviewed annually to confirm that it provides the functionality required to meet the district goals and objectives in a cost effective manner. | |
| SUBMITTED BY: Richard E. Laneau, Jr., Executive Officer IT Compliance, Information and Technology | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.08R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150811_698 (Board Meeting) * Section A Item# 6.08R | ||