HCPS FL Logo Business
Action Item
DATE: Tuesday, September 8, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Airgas Refrigerants, Inc. - Invitation to Bid (ITB) #15093-MST HVAC Refrigerant Gas (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Heating, Ventilation, and Air Conditioning (HVAC) and Energy Management Services Department to establish fixed pricing for refrigerant gas. Award of this contract shall be to the lowest responsive and responsible bidder, as specified in the bid. This recommendation has been reviewed by the HVAC and Energy Management Services Department Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $418,524 for 2014/2015 and $379,472 for 2013/2014.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20150908_700 (Board Meeting followed by Public Hearing) * Section A Item# 6.15