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Action Item
DATE: Tuesday, September 8, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposals Submitted by Various Vendors - Request for Proposal (RFP) #15084-MST Relocation and Leasing Services (Business Division)
EXECUTIVE SUMMARY
On July 6, 2015, the Procurement Department, in conjunction with the Operations Division, issued an RFP to retain firms for future commercial real estate leasing services, including site analysis, tenant requirement consultation, and leased negotiations. Proposals were accepted August 4, 2015.

Two firms responded and a committee of district-level personnel evaluated the proposals in accordance with the stated RFP criteria. The evaluation committee selected both firms to be awarded.

The initial term of this contract will be for a three-year period, with two one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.

Attachment 2 Scope of Work is added as additional information.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  No)
There is no financial impact to Hillsborough County Public Schools for relocation and leasing services. The landlord will be responsible for commissions to the leasing agent. Occasional consulting fees will be funded from the Operations Division budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.14R
Hillsborough County Public Schools (Florida) * Mtg.#20150908_700 (Board Meeting followed by Public Hearing) * Section A Item# 6.14R