HCPS FL Logo Academic Support and Federal Programs
Action Item
DATE: Tuesday, September 29, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Master Lease Agreement and Schedule Between Lenovo Financial Services and Hillsborough County Public Schools Out-of-School Time Program (HOST) for the Lease of Student Laptops (Academic Support and Federal Programs Division)
EXECUTIVE SUMMARY
The proposed 3-year agreement is for the lease of 900 Lenovo Think Pad 11e convertible laptops with carrying cases.  This is the same equipment provided in the majority of the 1:1 Vanguard pilot schools.  HOST has been working closely with Information and Technology Division and Business Division personnel to ensure the HOST program supports the 1:1 Vanguard goals.  It is HOST’s intention to share laptops with students during the school day when appropriate.

Our lease begins after the product is delivered and inspected. Lenovo has requested that Hillsborough County Public Schools signs the contract first.

STRATEGIC OBJECTIVES
• Align the performance management system with the district's priorities
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $183,306.93 will be available in the HOST budget for each of the three lease years for a total contract amount of $549,920.79.  For tracking purposes, the project number specific to the HOST program is 4302.  The expenditure amount of $183,306.93 reflects less than 1 percent of the total budget for this program.  As of September 13, 2015, the budgeted amount for the HOST program in project 4302 equals $22,609,656.
EVALUATION
At lease end, HOST will determine whether to enter into a new lease, refinance the existing lease or purchase the laptops based on the fair market value.
SUBMITTED BY:  Marie Caracciola, Director, Early Childhood and HOST Programs
Tracye H. Brown, Assistant Superintendent   Gretchen Saunders
Academic Support and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20150929_701 (Board Meeting) * Section A Item# 6.16