Action Item
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Business
Action Item |
| DATE: | Tuesday, October 13, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bid Submitted by K & K Glass Company, Inc. – Invitation to Bid (ITB) #15108-DST Bus and Vehicle Glass; Furnish, Install and Repair (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Transportation Department to establish fixed pricing for the purchase, repair, and replacement of glass for buses and white fleet vehicles. Services will include removal of broken glass, replacement of one- and two-piece windshields, side-window glass, and door glass as needed. Award of this contract shall be to the overall lowest responsive and responsible bidder, as specified in the bid. The Transportation Department Manager has reviewed this recommendation.
The initial term of the contract will be for a one-year period, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $124,933 for 2014/2015 and $76,146 for 2013/2014. For tracking purposes, the project number specific to Transportation Bus Repairs/Fuel/Oil is 5335. The expenditure amount of $124,933 is approximately 1.95 percent of the total project budget. As of September 29, 2015, the budgeted amount for the Transportation Department in Project 5335 equals $6,399,933. Hillsborough County Public Schools will realize a savings of approximately 10 percent on glass purchases. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.06 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151013_702 (Board Meeting) * Section A Item# 6.06 | ||